CMS: A Writer’s Best Friend

Team Pepper
Posted on 18/05/235 min read
CMS: A Writer’s Best Friend
A smart content management system (CMS) is designed to streamline all of your day-to-day content demands and enhance user experience.

In this age of technology, it’s not unusual for businesses to get completely overloaded by millions of files. And with no one having an idea about what content exists and where it is stored. 

These challenges can be addressed with a CMS website (content management system website) to offer a better customer experience. With CMS, the world feels connected like never before. CMS software offers the technical expertise to create and manage content online. This article tells you everything, from what is a CMS to why a writer should use CMS.

Defining CMS 

Simply put, CMS (content management system) is a software that allows users to create, modify, manage, and publish content effortlessly without the need for technical background. Rather than building your own system for creating and storing web content, let an external website CMS handle this stuff for you while you focus on more critical aspects of your business.

CMS helps users easily create and maintain a blog, e-commerce, or any website with regular updates. With CMS made simple, it allows business leaders to focus on strategy rather than the operative parts. CMS software is designed to ensure exceptional performance and great user experience. 

Content management system


Reasons To Use CMS Software 

1. Easy to create, maintain, and use

A CMS ensures that any person can manage and maintain digital content, including adding images, infographics, videos, testimonials, etc. The user does not need any technical expertise in programming or design. With good CMS software, you can test and optimize all content on your website to provide the best results quickly. 

2. Work efficiently

Working using a CMS will let you build web pages in half the time as against creating pages from scratch, thus saving both time and money. A CMS allows you to focus on specific areas of your website like creating new blog posts that will help in generating more qualified leads. 

3. Streamline workflow 

There is simply no excuse for unclean and haphazard web content. CMS templates ensure that the overall look of the website or blog is uniform. This looks clean and professional. Most CMS software allows users to adjust web page content, keeping all design elements uniform. 

4. Offer organic search optimization

Every business leader knows that it is crucial to apply the techniques and strategies of Search Engine Optimization (SEO). SEO improves the chances of your content being found online via search engines. With a CMS, users can increase their content’s visibility by spending just a few minutes per day on the CMS software. Many CMS allows you to optimize your content title, keywords, depth, meta descriptions, etc. without installing extra plugins or tools.

5. Versatility for projects

A good CMS can help you design your site as per your wish. It can create relevant blogs to publish every week. It can create pages for your e-commerce. You can also create your own social media page. CMS can also help you with different projects of different sizes by offering the same structure and functions.

6. Collaboration with multiple users 

CMS software allows multiple people to collaborate easily on different projects. Multiple people can add, update, or edit content from their own devices. As CMS also stores all your online content in one place it is available to everyone with access, avoiding the need to send multiple different files to different users.

CMS functions


7. Good loading speed

CMS contributes to your pages’ loading speed which is crucial in offering extraordinary user experience and also for SEO. Slower pages tend to lose a potential client who moves on to the faster options on the internet. Thus it is necessary to monitor your pages’ loading time and optimize them. High-end CMS also offers support for mobile-first websites.

8. Security

In today’s world, the security of data is the key. However, CMS software is tested regularly to protect against any security threats. Additionally, plugins and tools can also be used to increase your website’s security.

9. Additional features

Most CMS offer a wide range of additional features, with only a few clicks, to make sure the client has the best experience. However, always choose the characteristics of the CMS software to match your needs.

10. Low cost 

Most CMS tend to be cheaper than creating something right from scratch for your use. Thus, a CMS is a more cost-effective option. Investing in a CMS helps you save both time and money.

Why Do Writers Need to Know about a CMS? 

Writers are expected to manage their content as well as write it. And knowing the CMS can make you indispensable to businesses. CMS  can be of great assistance to writers as it offers:

  • Reliability – CMS works appropriately with the brand’s security provider. Most CMS platforms give alerts during attacks, threats, etc., and also take necessary steps.
  • Smooth Distribution – CMS platforms are designed to help in the communication between people like writers, editors, and designers. It not only helps with the presentation of the websites but also in publishing content by just clicking a button.
  • Editing Content – CMS allows writers to modify the original content even after publication. Users can also add or delete the content as per their requirements.
  • Search Content – The search bar in the CMS platform allows you to search for any old content existing in the data. Using this feature, you can pull out old content and modify it as per the current requirement.
  •  Language Translation – The language translation option helps the user to translate their original English content into a different language to suit the requirement of the target audience.

Business leaders should always look for new ways to improve user experience and using a CMS makes it simple. A CMS stores all your web content in one place, supports collaboration with various teams, allows easy and quick updates, and offers customized templates. CMS websites are especially essential for writers as it allows them to easily and quickly build content that looks great. 


Some common CMS software is WordPress, Drupal, Joomla, and Magento. However, writers need to know the difference between a content management system and a content marketing platform. According to the need, writers can decide whether their company or client needs a CMS or CMP. While we have learned about a CMS in short in this article, let’s see what is a CMP in short. 

These tools help create, manage, and distribute content across several media. It helps hasten the process of creating content and makes it repeatable. Most good CMPs also tell you what works and what doesn’t making the marketing team’s job easy. Check out one such platform Pepper CMP


1. What does CMS mean in content writing?

A CMS is an application for managing, creating, editing, and publishing content. The content in a CMS website is typically stored in the database and displayed based on the chosen template.

2. What does a CMS do?

A CMS creates, manages, and optimizes the customers’ digital content experience. A CMS software allows users to collaborate in the process of creating, editing, and producing digital content like web pages, blog posts, etc.

3. What are the different types of CMS?

The three broad types of CMS software are open CMS, proprietary CMS, and Software-as-a-Service CMS.

4. How do I choose the right CMS for my business?

Steps to choosing a CMS platform:
1. Get internal support and input
2. Evaluate your needs
3. Look for an implementation partner
4. Put together a shortlist
5. Evaluate vendor