Table of Contents
- Avoid Distractions
- Don’t Waste Your Time Thinking
- Write What You Speak
- Plan in Advance
- Create an Outline
Wondering how to get the best out of content writing? Well, well-thought-out content leaves a good impression in the mind of readers. But, with the plethora of work in the digital content writing industry, every content writer wants to churn out content quickly and efficiently. So, how does one achieve this? A road map is a must with a good content writing strategy. You can write crappy articles in less time, but they will be low in quality – almost just words. To become a master in this industry, you need to be fast, both in writing and working smartly.
B2B and B2C companies are more inclined towards creating written content, nowadays. These industries focus on getting faster and better content on a regular basis. If you are a freelancer, blogger or content marketer, then it becomes crucial for you to create good quality content quickly. With increasing competition nowadays, many writers have no option but to write more in less time. Activities may be increasing, but there is far less time available to produce them. As a result, as a writer, you must define your own content writing strategy. Once you understand how you want to go about delivering articles or blogs as per the deadlines available to you, you will be able to churn them out faster as well. There are many ways to pace your work, but you must go with the ones that work best for you.
This article highlights 5 ways in which you can get more content writing work done in less time.
1. Avoid Distractions
One of the most important things to avoid while trying to create content quickly is distractions. Mindless scrolling is one of the most distractive activities for writers today. It wastes your time, and you will certainly regret it later. The best way to avoid a distraction is by first working on your concentration.
To increase your speed, you need to stay focused. It is also difficult to concentrate when you are surrounded by people, and it is chaotic. You need to find the right place for yourself to work to make the most of your time. Create an ideal environment for yourself where you are far from any distractions. You cannot write efficiently while laying down on the bed and falling asleep. The concept of creating a workplace for oneself is highly underrated, but it has worked for many experienced writers. Customize the space according to your requirements and comfort. Many people like to sit at a proper table, in front of their laptop or desktop, and keep their phones away while others prefer working on a bed table. It totally depends on how you can work better and improve your efficiency. You can also listen to some soothing music to improve your concentration.
Another way to avoid distractions is to avoid visiting social media platforms like Facebook, YouTube, Instagram, etc. These sites tend to pull you in with their attractive stories, reels, etc. But all it does is put you into the vicious cycle of mindless scrolling. One of the best ways to avoid this is to use plugins. When you cannot have access to a website, then you cannot use it. There are many plugins available on Google Chrome-like StayFocused, which help in this regard. The extension is free of cost and will block sites according to your preferences. You can also set a timer that suits you. There are various other plugins available that track your time on different websites, and if you are spending too much time on these sites, then they automatically block it.
Distractions can be removed in many ways, but you need to find what suits you the best. Improving your concentration is the best way as you cannot stop everything around you.
Improve your concentration through meditation, yoga, different exercises, etc. Do your best to avoid distractions and increase productivity. If you want to provide the best content writing services then you need to focus more and get distracted less.
Also, one of the things that you need to keep in mind while writing is to know your natural rhythm. Every human being has his or her own rhythm – a time in the day when they produce the best content or are at the peak of their creativity. Some people like to write after breakfast while others find it difficult to write during the day and prefer writing at night. It depends on the individual. You can determine your routine according to this time. Instead of forcing yourself to write all day, pick a time when you are comfortable or in the right space of mind. Follow your natural rhythm and get the best work done!
A few writers also prefer to take breaks while writing, you might also be one of them. Taking a break does not always mean wasting your time; it helps you refresh your mind and start again. This cycle of work-break-work brings better consistency to help you get more work done than before. One of the important things to keep in mind while taking a break is to avoid doing anything that can cause more distraction. This is known as the Pomodoro technique. In the Pomodoro Technique, you work in different batches, which are usually of 25 minutes, which are called Pomodoro. After completing 25 minutes, take a break of five minutes, and once you have completed a hundred minutes, you can take a longer break of 20 to 25 minutes, and so on. This technique has been proven to improve efficiency and also deal with distractions. There are also different Pomodoro apps available for both Android and iOS devices.
2. Don’t Waste Your Time Thinking
Many writers just waste their time in endless thinking. It is just a waste of precious time, and you do not gain anything from it. In fact, it creates more confusion. One of the most important things to keep in mind to avoid wasting your time is to follow three simple steps – input, process, and output. Spend your time thinking and planning your content, but do not do it excessively. Input means spending time on the blog and writing it, whereas the output you get is a perfectly written blog. But, it is not as easy as it seems to be. It requires a lot of hard work.
You need to create a specific system to be able to write blogs perfectly well. By using a system, you get a set of instructions that explains how to write a blog and define its flow. Begin with creating a main headline for the blog, then move towards creating sub-headings for each section. The next step is to give each section a brief outline. This can either be in bullet points or in small briefs. The main purpose behind this is to describe what each paragraph is going to be about. The next step is to find some supporting articles and other resources for reference. It is the most important part as it can make or break your content. If you don’t use relevant information, then it can deeply affect your blogs. Keep your choices limited, but also do not rely upon one source. Research as much as possible, and if you see any holes, find a solution for it as well. Conduct in-depth research for each section that you are going to write about.
Sometimes while writing, you can have writer’s block; accept it. Many factors contribute towards writer’s block – it can be the scarcity of ideas, lack of concentration, etc. You can take a break and start afresh. Writer’s block will affect your productivity and slow down your content writing speed. With this, you won’t be able to generate good quality content either.
You also need to simplify the process of writing. Sometimes when you write, you may get confused with keywords, pictures, etc.; hence, you need to simplify it as much as possible. Do not force yourself to write. You can start with brief research, and then move towards writing content. It is not compulsory to write lengthy content. Write what suits you the best.
3. Write What You Speak
It is difficult to write something when you speak differently. You need to unnecessarily think and write in a manner that makes it difficult to write content. Write what you want to say clearly and in limited words. Sometimes, the assignment actually requires your opinion, so why not make this a habit as much as possible. It is a good way to write blog posts in less time.
Your focus while creating content or writing a particular piece is to write more within a limited time frame. You can mix different processes that suit you better to get more work done. One of the most preferred ways is speech-to-text. There are many apps and software available that help converts your speech or your voice into direct texts. There may be some errors in the process, but they can be rectified using different proofreading tools. Apart from this, you may be confused about what to write – this is when platforms that exist purely for ideas or inspiration come into use. You can also ask Google for relevant questions, which can help you prepare sub-heads for your content. For example, if you are writing about lifestyle-related content, then you can search for questions like ‘What are the latest lifestyle tips?’, ‘How can I spend less and live?’, etc. You can also read articles related to your topic to get more insight into what to write.
Another way to save your own time and also get more meat for your article is to ask your customers various questions about their business or the purpose behind the content. Through this, you can not only get enough content to write, but you will also have an idea as to what angle to take in your article. While writing any piece of content, it is also recommended to not stick to one question. You can also ask your customer to give you some references or resources. You must also ask for their competitors’ websites to get a clear idea of how to get the most out of your given time. By following this, you will save a lot of time.
One of the most important things while writing any blog is writing the introduction; hence, it is also the most laborious work to do. You can write your introduction at the end so that by the time you are done writing the entire article, you have a fair idea as to how to introduce it. Your introduction should be compelling as it is the first paragraph that the reader will go through. It should be gripping enough for visitors to not leave the website immediately.
4. Plan In Advance
Content calendars are saviors, especially on busy days. The content calendar will have all the deadlines and other important details such as marketing goals. If you have a lot of content to write, creating a content calendar is the way to go. It is the simplest way to create content within less time. One of the biggest threats while writing or creating good quality content is the time constraint or time limit. It puts you under enormous pressure. You won’t have the time to read the content again and correct it, and you might be forcing out a rough draft, which may not be your best work. To avoid this chaos and last-minute confusion, it is better to start at least 48 hours before the deadline. You can also manage your content calendar in a way that you set all your deadlines two days before the final submission so that you have two days to make any last-minute changes. When you read the article or the content without any pressure, you will have a fresh perspective towards it, and this will also prevent you from tormenting yourself throughout the day.
One error that most bloggers make nowadays is posting extremely long content or content that has multiple tangents. The key to a good blog is being concise and sticking to a single topic. You can write different blogs on the same topic covering different opinions in each one. But including them in one article can become boring for the reader. When you overthink while writing, you end up inserting unnecessarily miscellaneous observations in your blogs. If you have multiple ideas on the same topic, then you can split them up and create an identity series. Don’t just try to put everything into one article.
While planning, you can also search for keywords and other important points that you might require while writing. Keyword research is also important and takes a lot of your time. For better SEO, you need to use better keywords. There are many keywords generators and keyword finders that will help you get the right keywords for your content. They will provide a deeper insight into SEO and what people are also searching for.
If you do not know anything about the topic or need to write something on your own, then it is better to start beforehand. It will give you ample time to research or to find the topic that you want to write on.
Buzzsumo is a great tool that will help you write faster. It helps you perform competitive research on topics that are within your industry or niche you are writing about and also gives you a few references about it. Pepper Content, too, gives you fantastic tips on how to make your content writing a much easier and efficient activity. If you are planning on outsourcing content writing services then you must also set a deadline much before what is given to you so that there isn’t a last-minute delay.
5. Create an Outline
You just cannot simply dive into what you want to write; you need a brief outline. An outline is a short brief about what you want to write and convey to the readers. Once you have completed your research, quickly write down what you want to convey or ask questions so that it is easier for you to answer them. If you simply just rush into writing, your content won’t be structured and appealing to the audience. This is a crucial content writing strategy.
When you outline your content, you get a fair idea of what you want to write or convey to your readers. Hence, it ultimately saves a lot of your time. Needless to say, time is of the essence; hence, creating a basic framework is the best way you can get it. When you create an outline, make sure to include all the important points that are required while writing. This might include keywords or any other information that the client wants to include.
While writing the outline, go beyond taking more than one reference. Search for at least two or three similar articles. This will help you to get a better idea of what you can write and how you can convey it in different ways. Always start by reading the reference blogs to get more ideas while writing or creating an outline. You will also get more keywords to research and to find your own. Do not spend your time excessively looking for different references or resources. Stick to these 2 to 3 references or at the most four for your blog. Reading more does not always mean that you will get a better idea; it can also cause a lot of confusion, and ultimately, you will fail to deliver your best.
Blog writing or content writing is a great way to express or convey your ideas or share what your business is about, etc. You cannot deny that it is a difficult task to write good quality content in a limited time, but it is not impossible. Many clients want articles in a certain amount of time, and you need to deliver it within the given deadline. Remember, it is unprofessional to submit delayed work or poor-quality work. There are a lot of ways to write faster, and the above-mentioned content writing lessons will definitely help you write better and quicker articles.
It entirely depends on the nature of the website and the client’s brief. Ensure that the content is concise and to the point. It must include everything mentioned in the brief.
The above-mentioned tips will help you to write faster content that is of higher quality. Always plan ahead; create a proper content calendar and use several tools that are available to help you increase your turnaround time.
This might sound impossible; but, remember, stay focused, keep your references ready – do not go for more than 3-4 references. Take a short break to ensure that your article is on the right track – a refreshed mind will give you a better perspective.
1. Writing a good piece of content is not difficult. All you need to have is some references ready and an outline in place. While writing your content you should focus on your word choice, grammar, tone, and language.
2. You need to keep in mind to craft a compelling headline and hook your readers with an interesting introduction.
3. Always focus on your audience and write for them.
4. Provide them with what they are looking for and make it look engaging.
5. Write your content in a unique brand voice
6. Create an outline for your entire blog
1. Write regularly
2. Understand what people want and write accordingly
3. Keep it simple yet attractive
4. Conduct proper research before writing
5. Check your grammar after writing
6. Proofreading is something that you cannot miss
7. You cannot neglect SEO
8. Keep your paragraphs and sentences short