Effective Email Content Communication

The Art and Science of Professional Email Writing

With Pepper you get:

• Expert email writers and subject matter experts
• High-quality emails with a fast turnaround
• Crisp, to-the-point subject lines that grab attention
• Available in multiple regional languages as per your requirements

The main elements of an email

1. Interactive and engaging subject lines: Our email writing format includes subject lines that serve 2 main purposes - it grabs attention and summarizes the email in a few words. A blank subject line is most likely to send your emails to “spam” and an inappropriate one sends it to “trash”. In order to make the readers intrigued by your email, we write engaging subject lines that make them interesting and worth opening. On the other hand, if possible, our subject lines summarize the entire email in a few words so the reader can skip opening the email if they like.
2. Polite tone: One of the most common mistakes made in emails is not checking the tone before clicking on ‘Send’. It’s natural to get angry and send an email cursing and blaming the other person, but have you ever considered how it might sound when they read it? Imagine someone taping that email to your door. Would you want others to read it? Emails are formal and professional modes of communication and therefore need to be as mature and polite as possible. We always ensure to keep your emails as polite and humble as possible. Remember, what you send is what you receive. No jargon, no slang, emoticons only when relevant and appropriate. Our emails are end-to-end perfect.
3. Well-suited to your requirements: Is it a formal email for your boss to invite her to a meeting or an informal one, congratulating her on her engagement? The tone and formal email format change based on your requirement. We always ensure to keep the tone of the email as relevant and suitable as possible, without overstepping any boundaries.
4. Clear and concise messaging: With the reducing attention spans, emails need to be just about long enough to be read within a minute. An email longer than that would be more suitable as an attachment or a document. We ensure your emails are concise, to the point and simultaneously convey the exact message it aims to convey.
5. Proofreading: We’re doing your work for you and that makes us extra cautious. Instead of only relying on spell checkers, we have a 4-step evaluation process for each email we write. After an advance spell check, the email is proofread by our expert team of writers, passed on to expert editors, and finally delivered to you.
6. Attachments, if any: Instead of adding an attachment and forcing the reader to download and go through it, especially when it might not be relevant to them, it’s best to copy-paste the most important part of the attachment and leave it to the reader to decide if they want to open it. More importantly, people often forget to add an attachment after they’ve clearly specified in the email that they’re adding one. This is a common mistake that’s often taken for unprofessionalism. We always strive to ensure that our emails are fool-proof and have every element they need.

What do I need to do to get professional Email Writing services?

• Share your expectations: If our approach fits your bill, please do reach out to us to share your requirements. Our team will work with you on the deliverables, the deadlines, and the budget. We can also share some professional email writing examples to help you understand our writing better.
• Wait for the amazing copies coming your way: Once you have the deadline from us, you will receive the content accordingly. We are strict believers in timely deliveries.
• Approve and proceed: Your approval is the final and most important stage of our writing process. It’s only after you give it a heads-up that we’ll proceed to transfer the content to your name and close the project.